Muti Immersive Ltd conduct all its activities in such a way to ensure as far as is reasonably practicable the health, safety and welfare of any person employed (including volunteers) by the organisation and any other person who may be affected by our undertaking, including learners in our care are always considered and protected.

Particularly our commitment shall extend to: 

• The provision of such information, instruction, training, and supervision as is necessary to achieve the policy objective. 

• Effective communication channels are established and maintained throughout the organisation to promote all aspects of health, safety, and welfare. 

• Ensuring compliance with all relevant statutory health & safety requirements 

• The provision and maintenance of plant, machinery, equipment, and systems of work that are so far as is reasonably practicable safe and without risk to health. 

• The provision and maintenance of arrangements for the handling, storage, transport, use and disposal of articles and substances that are so far as is reasonably practicable safe and without risk to health. 

• Ensuring that the working environment of all employees is so far as is reasonably practicable safe and without risk to health and adequate facilities and arrangements are made for their welfare at work; and 

• Ensuring that suitable and sufficient risk assessments are carried out, and the risk control measures identified as necessary are implemented within a reasonable time scale on a priority basis.

Whilst health & safety is primarily a management responsibility, the cooperation of all employees, contractors, and any other organisation with whom a workplace may be shared is vital to the achievement of the policy objectives. Furthermore, l individuals are reminded that they have a personal responsibility for their own safety and for the safety of those around them. It is also the responsibility for all persons to promptly raise health & safety concerns, report all accidents and incidents and to contribute to the development of the health & safety standards within the organisation.

Responsibilities

The overall and final responsibility for health and safety is that of Health and Safety Manager which also includes the day-to-day responsibility for ensuring this policy is put into practice. The Health and Safety Manager will also ensure health and safety standards are maintained or improved with the support of all employees, and Business partners

In greater detail Health and Safety Manager Health and Safety responsibilities are to ensure that: 

All employees have a duty to:

Risks Arising from Our Work Activities and Those of Our Business Partners

Risk assessments will be undertaken by the Health and Safety Advisor with any necessary assistance from Health and Safety Manager and the findings of the risk assessments will be communicated to employees where necessary. Any action required to remove, or control risks will be approved by the Health and Safety Manager in consultation with employees. Health and Safety Manager will be responsible for ensuring that any actions required are implemented and these actions will be re-assessed by our external Health and Safety Advisor to ensure the risks have been removed or reduced. This also applies to our Business Partners who are required to have adequate risk assessments in place for the tasks and duties they carry out and that of the apprentices they employ from ourselves. Assessments will be reviewed every year or when the work activity changes (most imminent date)

Employees/Apprentices at Special Risk

We recognise that some members of staff or learners may from time to time be at increased risk of injury or ill-health resulting from work activities. We therefore require that all employees and learners advise us if they become aware of any change in their personal circumstances which could result in them being at increased risk. This could include medical conditions, permanent or temporary disability, taking medication and pregnancy. They must also inform their placement employer.

Consultation with Employees and Apprentices

The employee representative for MUTI IMMERSIVE LTD’s Health and Safety Manager who will ensure all staff and placed apprentices are aware of any health and Safety issues raised by either our Health and Safety Advisor or Building Managers. Consultation with employees is provided by our Health and Safety Manager, and this may be directly with employees, through display, or issue, of appropriate communication. All apprentices will be consulted via their host employer.

Safe Equipment

Our Health and Safety Manager will be responsible for identifying any maintenance which may be required for all equipment or buildings. Our Health and Safety Manager will also be responsible for ensuring effective maintenance procedures are drawn up, implemented and that all identified maintenance is carried out within our Business Partners undertaking. 

We will ensure that Portable appliance testing will be carried out in compliance with current guidance within our business and those of our Business Partners through the completion of a Health and Safety questionnaire. 

Any problems found with the building or equipment should be reported to the Health and Safety Manager, who will also ensure with the assistance of the Health and Safety Advisor, that all new equipment meets health and safety standards before use, contract start or purchase. Building maintenance will be carried out by competent persons arranged by the building management, therefore there may be some delay while this is arranged.

Safe Handling of Substances

The Health and Safety Advisor will be responsible for identifying all substances which need a COSHH assessment within MUTI IMMERSIVE LTD. They will also be responsible for undertaking COSHH assessments and for ensuring that all relevant employees are informed about the COSHH assessments. Our Health and Safety Manager will be responsible for ensuring that all appropriate actions identified in any assessments are implemented. Health and Safety Manager and The Health and Safety Advisor will check that new substances can be used and stored safely before they are used or purchased. They will also ensure that up to date and relevant data sheets are available where applicable. 

Any assessments carried out will be reviewed every year or when work activity changes, whichever is soonest. Through the completion of our Health and Safety questionnaire with Business Partners we aim to identify any substances which a learner may use, and those adequate controls have been implemented to ensure that COSHH assessments have been carried out and that the apprentice will be properly trained and instructed on the risks and use of.

Information, Instruction and Supervision

The Health and Safety Law poster is displayed on the door within our office. Health and safety advice is available from our external Health & Safety advisor. Their contact details are available on the Health and Safety Law poster. We ensure all our business partners display the Health and Safety Law poster and are legally compliant in term of providing adequate supervision to our apprentices and have access to professional advice and support to meet their legal obligations under Health and Safety legislation

Competency for Tasks and Training

Safety training is an integral part of an effective health and safety program. It is essential that every employee and apprentice in our care is trained to perform their job safely. All employees will be trained in relevant safe working practices and procedures. Training will include instruction on the safe use of any equipment provided. Induction training will be provided for all employees and job specific training will be provided by the relevant staff.

We will ensure that all learners under our care who are placed with our business partners receive induction training and job specific training. No learner will be expected to carry out duties which are beyond their abilities. Specific jobs requiring special training are first aiders and fire wardens which will be provided by the relevant training providers. Training records are kept in the relevant employee’s personnel files. All training needs will be monitored by the company, and should a need be identified, all staff will be consulted where necessary. All identified training will be arranged by the relevant employee after authorisation has been given by the Health and Safety Manager.

Accidents, First Aid and Work-Related ill Health

The first aid box is kept in our main office. Our policy is to ensure first aid provision is available to staff while working at our office. All accidents and cases of work-related ill health are to be recorded in our accident/incident book. The forms from this book are then kept in the relevant persons personnel file in compliance with the General Data Protection Regulations.

The person responsible for reporting accidents, diseases and dangerous occurrences to the enforcing authority is Health and Safety Manager and/or our External Health and Safety Advisor. All Business partners who we place a learner with are to inform us of any accidents or ill health relating to that apprentice. We will ensure an entry is made within our accident book and records kept in compliance with the General Data Protection Regulations.

Monitoring

It is always in our policy to provide a safe place of work for our employees. To help us do this, we have introduced a policy to cover the provision of maintained buildings, welfare facilities and a healthy working environment on our premises. This policy also applies to the workplaces of the learner we place. Our legal duties concerning the provision of a safe place of work are covered by the Workplace (Health, Safety and Welfare) Regulations 1992.

These Regulations require that we provide: 

Provisions

To comply with our legal duties, we shall: 

Employees Duties – Employees must ensure that they:

Maintenance – Should there be a requirement for any part of the premises to be repaired this will be arranged by the Health and Safety Manager. Repairs will be undertaken by approved contractors following a screening process, therefore, there may be a short time between reports being made and the repair being made but we shall ensure that this time is kept to a minimum.